Hybrid board meeting have become the most common practice as board members itsboardroom.com return to face-toface meetings. This new arrangement allows for the flexibility of meeting in person and remotely simultaneously, reducing costs and increasing accessibility. It is vital that your business establishes a set of meeting standards and expectations, regardless of whether you opt for all-virtual or in-person meetings with remote attendees. To accomplish this, you must ensure that the technology is properly optimized and clear guidelines are in place for participation.

Hybrid board meeting are not without challenges. Certain board members may be irritated by not being able to interact in the same room, or consider that their contributions are less meaningful since they can’t provide face-toface context to their peers commentaries. Meeting experts recommend that you take proactive measures that encourage collaboration. For instance, you can open virtual rooms to encourage interactions before and during meetings, and during breaks. You can also utilize tools like an online board portal to streamline your board’s work.

A frequent issue is various levels of technical expertise among board members. As a result, remote participants may be excluded from the discussion or their participation could be affected by poor audio, poor video or a poor internet connection. Training your board members on how to make use of the technology and making sure they have access to reliable equipment before the meeting will help them overcome these challenges successfully.