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A board meeting is an important setting where important corporate decisions regarding management appointments, financial control and responses to crises are made. The board discusses their viewpoints and debates their ideas and finally comes to a consensus over critical issues.

An effective Board Meeting requires meticulous planning and adhering to corporate documents that govern the meeting, like the articles of association and the law, which includes a quorum. A quorum is a minimum number of attendees needed to conduct business during a meeting typically two directors however, a higher number could be outlined in your governing documents.

The first board meeting of a new year is an important event, which sets the tone for your organization’s governance structure and strategic direction. The inaugural meeting often includes crucial discussions and decisions that shape the organization’s beginnings, like adopting bylaws, naming officers, and establishing financial accounts.

Begin the meeting by introducing the most important agenda item to keep your board members engaged and enthusiastic. It’s easy to lose focus and waste valuable time by the introduction of new topics. Include an “Area of focus” or parking lot in the agenda.

After a discussion on new and old issues, the board directors usually develops strategies for promoting progress and identifies action items to achieve these goals. The board also considers roadblocks to success and works together on ways to overcome these obstacles. After agreeing on future strategies, the board of directors examines a list of metrics to measure performance and pinpoint areas for improvement.