Boards are the driving power behind an organization. They make critical decisions and conduct important discussions that impact all people involved. This means that sensitive information is shared by the board and has to be secured from access by unauthorized persons.

One of the best ways to guard confidential documents for boards is to put in place secure measures that stop unauthorised viewing, sharing and printing. A secure board portal can encrypt documents to ensure they are only accessible to authorized users.

In addition, most board portals offer features that let you restrict the number www.dataroomabout.com/how-to-protect-confidential-documents-for-boards-committees-of-association of people who can print or download the document and also set limits on how long they can be accessed. Some systems also come with tools that let you keep track of who has seen a document, including reports that show how many times it has been accessed and by who.

A confidentiality plan is another way to protect confidential documents. The policy should clearly state, that, unless required by law, or authorized by the Board, directors can’t divulge confidential information to any third-party, including constituency director’s sponsors. It should also define confidential information. It isn’t easy to enforce a such policy, but it does provide assurance to all directors. It will also make it easier for them to defend the company against claims that it violated their confidentiality rights.