Online board meetings are a great method to bring colleagues together without having to travel. It lets you hold more meetings at times that are convenient for most participants, thus increasing productivity and engagement. Any changes made to documentation during these meetings are automatically synchronized when internet access is restored. This means that even when your colleague is offline and not connected to the internet, they will be able to read and access on all the information discussed at your last meeting.

When you hold a meeting online the board members will utilize the video conferencing tools within their board management software to view each other and communicate face-to-face. This keeps them engaged and allows them to assess non-verbal communication. They market guide for board portals can also mute their microphones when not speaking, so as to keep from interrupting each other and to respect the rules of online meeting.

It’s an excellent idea to run through the technology with your board members before the meeting to ensure everything is working correctly. This includes ensuring that the computer of your board member is connected to the internet in a satisfactory manner and that the quality of their camera. It’s also important to make sure that your board member has enough bandwidth for the meeting, and that there aren’t distractions (like ringtones) or distracting backgrounds.

Another aspect of virtual meetings is that attendees are required to dress appropriately. It is essential to keep a professional appearance, especially as it will be seen by the people that join in from different locations around the globe. It’s also a good idea not to sit in front of a large window since the glare may impair the view on the screen.