A well-planned agenda for your board meetings is crucial to productive discussions, informed decision-making and effective governance within your organization. Many organizations fall into traps that hinder the effectiveness of meetings and increase productivity. Here are a few most common mistakes to avoid:

Not Enough Time

An attempt to cover too many issues results in rushed discussions, the inability to cover all topics and overall ineffectiveness. To mitigate this, create a manageable number of high-priority items that are relevant to the purpose of the meeting. Prioritize issues based on their importance, urgency, and order. Also, make sure to include a space for “new business” or other discussions that are not scheduled. This will allow board members to bring up any other questions or concerns for discussion.

Not Incorporating Diverse Perspectives

Invariably, board members will have differing opinions and perspectives that are beneficial to the organization. Neglecting these contributions is a big mistake that can lead to poor decisions and missed opportunities. Instead, creating an inclusive environment that respects and enlists diverse perspectives can lead to the best results for your company.

Inaction on Board Meeting Resolutions

Insufficient follow-up on accountability reduces trust among board members. Create timelines and responsibilities each step, and then assess the progress on a regular basis to make adjustments. After every board meeting, you should ask for feedback on the clarity of the agenda, the properness of the time allocations, and the flow of the meeting. This will allow you to continuously enhance the efficiency of meetings and improve their impact.

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