Board portals make it easier to manage the organization of board meetings by facilitating secure communications, document sharing and collaboration across all devices. They also allow board members to mark documents ahead of meetings, which enhances the preparation and engagement. This lets boards concentrate on governance instead of petty logistics.

Board directors are more likely to adopt a digital board meeting platform when the interface is simple and easy to navigate. A clear and easy-to-use user interface is crucial especially for those who aren’t technologically proficient. It’s also a huge benefit to be accessible across various platforms, and even offline.

Some portals for board members allow users to customize the software to suit their needs and the top providers place a premium on outstanding customer onboarding and support. A team of experts can help you set up settings, add users to the software, design spaces for committees and boards groups, and apply custom branding. They can also offer one-on-one training for directors.

Board members are often overwhelmed. When they need to ask questions or have technical problems, they must be able to contact the vendor quickly. You should choose a vendor that provides 24/7 email or phone service, so that you can digital governance tool’s organizational impact have your questions answered promptly. They should also provide comprehensive in-app help guides so that you can get answers to your questions without waiting on the phone or go online. Consider whether the company will provide you with a free trial of its board portal software prior to signing a long-term contract. This will give you an opportunity to test the software and see how it can benefit your company prior to making a purchase.