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Choosing Data Room Software

The best data room software does not need a steep learning curve. This feature is particularly important for teams and companies who wish to focus their time on achieving the intended outcome of a deal or transaction instead of learning about a new tool. A lot of providers provide templates, checklists and playbooks that help users organize and work effectively. Some even have advanced features such as iDeals Sync to allow for seamless integration with corporate file storage systems. Advanced search filters and tags along with optical character recognition tools help users locate any document within a only a few seconds. Other features include automatic indexing, dynamic watermarks that appear on each uploaded document when it is viewed, downloaded or printed, and activity reports, which indicate who accessed the documents for how long.

The virtual data room, iDeals, offers a range of security measures which protect confidential information. This includes two-factor authentication, customizable NDAs and bulk user invitation options. It also lets users erase text, images or certain areas of a document. It also allows document access restrictions according to the time and IP addresses.

Q&A reporting allows administrators to see all questions, comments and answers provided by experts during a deal or project. They can easily assign the answers to other experts and modify the workflow. Data can be exported into Excel to facilitate data entry.

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