Virtual board meetings can help cut travel costs and also save time. They offer the same benefits as in-person meeting including a greater variety of perspectives without the constraints of space or travel costs. They let board members concentrate more on strategic choices and make them faster.

However, some obstacles and challenges arise when switching to a digital format. Some of these challenges can be overcome by ensuring everyone on the board has high-quality audio and video conferencing tools. Others will require additional effort from everyone in the team. This article will discuss some of the most frequent issues you will encounter when organizing your first virtual board meeting and offer some suggestions on how to deal with them.

Inactivity

The intimate bonding and personal connection that occurs from a face-to-face meeting is hard to replicate online, but there are still ways to encourage board members to participate in online discussions. Start by creating a collaborative environment where feedback and questions are welcome. You can go further by putting aside time for open discussions.

The quality of video and audio software for conferencing has increased dramatically over time, but some attendees may have trouble getting used to the digital format. It is recommended to test the software prior to the meeting and give clear instructions for those who are not familiar with it. This will reduce the possibility of technical issues. You should also remind attendees to disable their notifications and close any software that may affect their bandwidth, and assign staff members to assist them with logging in and provide technical assistance during the meeting, and help in the preparation of the minutes afterward.

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